How to Create Powerful Forms in SharePoint Online?

Ankit Shah by Ankit Shah SharePoint August 12, 2024

Users can more effectively collect structured data and optimise internal operations by creating a form in SharePoint. Utilising SharePoint’s user-friendly interface and adaptable functionalities, professionals can create customised forms to meet particular requirements, such as gathering input, handling inquiries, or registering crucial data. This blog discusses best practices and step-by-step instructions for creating efficient forms in SharePoint, allowing businesses to improve data management and productivity quickly.

Steps: How-to create simple Sharepoint Online form?

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Step 1 : Go to SharePoint Online
Navigate to your SharePoint Online page and provide your login information.

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Step 2 : Go to Lists from here
Click “Site Contents,” then click “Add an App.” For your form, choose “Custom List” to start a new list.

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Step 3 : Personalize the List
The fields you want in your form can be represented by adding columns to the list. When making an employee feedback form, for example, you may include sections for
“Name,”
“Department,”
“Feedback,” etc.

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Step 4 : Make a New Form
To add a new entry, select the list and click the “New” button once the columns have been built. This will be your form.
Make a New Form:

Step 5 : Data Input
To enter data, fill out the fields as you would with a form. Every field you enter into the list will match a query or bit of data.

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Step 6 : Examine and Interpret Data
You can access and review the data in SharePoint Online as forms are submitted. For a more thorough examination, you may export the data to Excel or link it to Power BI.

Top Tips for Creating Powerful Online SharePoint Forms

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To ensure that SharePoint is practical, one must adhere to the recommended practices listed below.

  1. Maintain Simplicity: Don’t ask too many inquiries that overload the users. Make sure the form is brief and pertinent to the goal.
  2. Make Use of Clear Labels: Give each form field a label so that users know what’s required.
  3. Guarantee Mobile-Friendly Design: To ensure it is usable and seems excellent across all screen sizes, test your form on various devices.
  4. Apply Conditional Logic: Conditional logic uses the user’s past replies to determine which fields to display or hide. That will add a unique flair.
  5. Examine and Revise: Make sure your forms are still appropriate and helpful by reviewing them regularly. As your needs change, update them.

Why Opt for Online Forms for SharePoint?

  1. Usability: Forms can be created on SharePoint Online with little technical expertise. It features an easy-to-use drag-and-drop interface.
  2. Personalization: It is possible to modify SharePoint Online Forms to suit the sector’s requirements. You may also alter your color schemes and logos to make them more polished.
  3. Data Integration: Data integration is possible with other M365 apps and Excel. SharePoint provides Outlook and Power BI access to data. Stakeholders are able to see the facts and draw informed decisions.
  4. Automated Processes: You can configure workflows that automatically start when a form is submitted using SharePoint Online. As an illustration, you may automate the procedure of
    • emailing confirmations
    • Giving responsibilities to particular team members
    • directing permission requests
  5. Mobility: Mobile-friendly SharePoint Online Forms are available. It ensures that every user will get the same experience on every device.
  6. Data Protection and Adherence: The most crucial worry that any firm can have is data security. Because SharePoint Online forms comply with GDPR and HIPPA, they offer excellent security protections.

Conclusion

Microsoft Forms is the most widely used tool for creating polls, surveys, and quizzes. They make it possible for results to be shown on a SharePoint site page. Data entry for SharePoint lists is done via web-based apps called SharePoint Forms. Webtual Global, SharePoint Forms Designer, Power Apps, and Visual Studio can help create amazing SharePoint forms. Contact Webtual Global for Help.

 

Customized forms give you greater flexibility and more sophisticated capabilities than default forms. Working with SharePoint gives you much power thanks to integration with Microsoft Power Automation, conditional formatting, and formulae.

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  • Steps: How-to create simple Sharepoint Online form?

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